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Outlook - Send Encrypted Email

Outlook - Send Encrypted Email

This article outlines the steps to send an encrypted email using the Outlook Desktop application. Follow these steps to ensure the email content remains secure.

Instructions

 

There are a few ways to send an encrypted message.

Outlook Menu

  1. Locate the Options tab in the Compose Message window.

  2. Click on Encrypt > Encrypt-Only to activate encryption for the message.

  3. You will see a small message saying Encrypted.

  4. Compose the message as normal then click Send.

Alternative method is clicking on File > Encrypt this item > Encrypt-Only in the Compose Message window.

Add Encryption Tag in Subject Line

  1. In the subject line of your email, type one of the following at the beginning (include the brackets).

    • [Encrypted]

    • [Secure]

    • [Secured]

  2. Compose your message and send it.

  3. The recipient will receive an email notifying them that a protected message has been sent. This email will contain a link to view the message.

  4. The recipient clicks Sign in with a One-time passcode which will trigger an email containing the passcode.

  5. The recipient enters the passcode and clicks Continue.

  6. They will then be able to view the encrypted message.